1. Start with the page’s customer task
Write down what the visitor should understand or do on this page. A product comparison, delivery explanation and account form have different needs. Use that task to decide which images matter most. Do not begin by asking how many search phrases can fit into the available attributes.
2. List image instances, not just files
Record each place an image appears. One file may be reused in a card, a product detail and a navigation control. Its purpose can change between those positions. A file-level inventory is useful for asset management, but it cannot replace a review of the individual page instances.
3. Inspect the surrounding content
Read the nearby heading, caption, paragraph and link label before drafting anything. Identify information already available in text and anything the image uniquely contributes. This is also the point to notice when a supposedly decorative visual is actually the only place a condition or instruction appears.
4. Separate information from function
Determine whether the image explains something, performs an action or does both. For a clickable image, inspect the whole control and its accessible name. A technically present description can still be unhelpful if it names a colour or shape while leaving the action unexplained.
5. Verify the details you plan to include
Use what the image and reliable page context actually establish. Product identity may come from verified product information, but appearance alone does not prove a technical specification. Ask for clarification when a model, place or person cannot be identified confidently. Remove uncertain embellishment rather than polishing it.
6. Draft the shortest complete alternative
Include what the reader needs for this image’s job. Concise does not mean cryptic, and detailed does not mean exhaustive. Read the proposed wording beside the surrounding text. If it repeats an entire caption or introduces an unrelated sales claim, reconsider which information is actually missing.
7. Provide fuller detail where needed
A chart or instructional diagram may require a structured explanation outside the attribute. Give the reader its important relationships, labels and conclusion in a usable form. Plan that text with the image author, because a short description cannot recover missing data or explain an unclear visual by itself.
8. Check how the publishing system outputs it
Verify the actual page markup and accessible result after saving. A field in the editor may feed several uses or have a fallback you did not expect. Check deliberate empty alternatives as carefully as written ones. Do not assume the published result matches the value shown in a content spreadsheet.
9. Review with the relevant user task
Use an appropriate browser and assistive-technology review to check the information or action in context. Automated checks can locate some omissions, but they cannot judge every description’s meaning. Ask whether the visitor can understand the relevant detail or control, then record the concrete problem that remains.
10. Revisit the description when its context changes
Review alternatives when images, offers, languages or component roles change. A once-accurate description can become stale after a new product view is uploaded. Keep the approved wording with the page instance and its purpose so a later editor can understand why it was written that way.