Scrum Methodology: Project Management Guide
If you work in technology, you might have heard of “Scrum” and “Agile.” This is a system that is often called among people who work in the technology industry and sometimes sound like having their language.
Terms such as “Planning Poker”, “stand-ups”, and “Sprint” are a few words that are often used when discussing Scrum and Agile.
This does sound a little scary and confusing for those of you who don’t know and understand.
This one work method can help you because of the way it works which can overcome complex problems. This method of working prioritizes individual tasks, then delegates the tasks to team members who are considered the most suitable to complete the tasks.
But is this work method only specifically for engineers or software developers? Can we not benefit from this work? If yes, how can you start?
To get the answer to the question above, try referring to the following article to know more about what is the scrum method and how to implement it!
Scrum and Agile Definition
Scrum is an iterative method included in the Agile method about how you manage and run a project. It can be used to manage all types of projects ranging from making software, websites, hardware, marketing, event planning, and so on.
Scrum helps you to organize a team and you must have strong communication between the members of the team. Scrum said that every “Sprint” starts with a short meeting for planning and ends with a review. This is a fundamental idea of Scrum for project management.
The most appropriate project for Agile is a project that has an aggressive deadline, a high level of complexity, and a high level of novelty (uniqueness) for team members. It would be better if you use Agile when we do something new, or at least for the team working on it. If it is something that the team has done before repeatedly then the team may not require an agile approach.
Agile refers to a set of “methods and practices based on the values and principles disclosed in the Agile Manifesto,” which includes things like collaboration, organizing themselves by team members, and a cross-functional team.
Scrum is a framework used to implement agile development.
A good analogy to distinguish Scrum and Agile is the difference between recipes and diets. For example, a vegetarian diet is a set of methods and practices based on principle and value. Recipe Taco nuts will be a framework that you can use to apply your vegetarian diet.
This is similar to the relationship between agile (diet) and scrum (the recipe you follow).
Agile was born to the technique used by innovative Japanese companies in the 70s and 80s (companies such as Toyota, Fuji, and Honda).
In the mid-’90s, a man named Jeff Sutherland found himself frustrated by companies that were constantly being disturbed by projects that missed the schedule and a higher budget. He tried to find a better way.
His research took him to this Japanese company and their Agile method. Based on his work on this matter, Sutherland created a scrum framework. After a series of successes using his new method, Scrum began to quickly spread throughout the world of product development.
Scrum itself can be explained by the following points:
- The product owner makes a priority wish list called the product backlog.
- During sprint planning, the team chose one of the items from the top order of the wish list and decided how they would run the piece.
- The team has some times, called the Sprint term (usually two to four weeks) to complete his work, but every day there will be checks to see the progress of the job (Scrum daily).
- Along the way, Scrummaster makes the team stay focused on its purpose.
- At the end of the sprint, work must potentially be sent: ready to be submitted to the customer, placed on the store shelf, or shown to stakeholders.
- The sprint ends with a sprint and retrospective review.
- As the next sprint starts, the team selects another item again from the product backlog and starts working again.
- This lasts until the project is considered complete, either because of the deadline and budget or by completing the entire list of specified items at the beginning.
Who can get the benefits of Scrum?
Maybe you think Scrum is a limited work method for the Engineer or Developer. But the framework can be useful for other types of projects too.
Scrum has been used by everyone from the FBI, marketing agent, to construction people. Whenever you need to produce several types of products, whether it’s software or email campaign, Scrum can help you manage your team and complete more work in a shorter time.
Role in Scrum
There are three different roles needed in doing the scrum method, namely:
- Master scrum.
Ensuring the procedure followed, ensuring everything went smoothly and protected the team from interference. The master scrum is different from traditional project managers in many ways, including this role does not provide everyday directives to the team and does not provide assignments to individuals.
- Product Owner (product owner)
Usually, the person is considered the most important of a project. Part of the responsibility of the product owner is to have a vision of what he wants to create and convey the vision to the Scrum team. The main task of the product owner is to be value for stakeholders or shareholders.
- Scrum Team
A Scrum team is a team that can regulate their work and is a trans-functional team. Team members will conduct analysis, implementation, design, testing, and others. Although individuals can join the team with various positions, Scrum, the title is not significant.
The Scrum Methodology states that everyone contributes in any way they can to complete work on each sprint. Individuals will thus spend most (and sometimes all) when they work in any discipline they know, both analysis, design, development, tests, and others.
What makes Scrum interesting?
There are several important points for Scrum that make many people interested in using it, for example:
- Organize yourself with a focus on the team.
- No need for large amounts of documentation. Scrum uses an approach to the point of sharing tasks or asking for progress.
- The Scrum team is a team that has a cross-functional so that it can work together as a unit.
- Strong communication and lots of interactions.
- Has a definite and repeat rhythm to complete the job in a maximum of 30 days.
- Instead of trying to do the whole job at the same time, Scrum helped solve it one by one with the specified time interval.
- Applying Scrum can make your member team members feel trusted and you also know which members are experts in their fields and can do their work so there is no wait.
How to Implement Scrum
To try the Scrum method, you can start by working on a simple and short project. That way, you can help your team to have the correct mindset about the scrum method.
Keep in mind that the same as teamwork in general, some people in the team will like it and some people will hate it. It’s very normal and you have to encourage people on the team to try it correctly before they give up. If someone finally gives up, release them from the team and let others enter.
To start, you can follow these steps:
1. Determine your first scrum team
The team consists of 5-9 members. All of these members have a combination of competencies and can include becoming developers, testers, supporters, designers, business analysis, and others. All members continue to work together. The team itself is responsible for ensuring that they will produce products that can be presented at the end of each sprint.
2. Determine your length or length of the sprint
Sprint is a grace time that lasts between 7 and 30 days and usually remains the same length as long as the project takes place. Determine the time of time in a planning meeting and the team must be committed to completing this work.
At the end of the sprint, you should hold a review or review (can be a meeting) with a demonstration of work.
Here the repair is reviewed and done so that the next sprint can be planned. If you are still not sure of a deadline, you can start with 2 weeks first.
3. Point a master scrum
Scrum Master is a catalyst for a scrum group. They ensure that the Scrum group works effectively and progressively. If there is a barrier, the master scrum will follow up and resolve the problem for the team.
The master scrum can indeed be considered a project manager for the team unless the person should not dictate what the team is doing and should not be involved in micro-management. The Scrum master will help the team in planning the upcoming Sprint work.
4. Point the product owner (Product Owner)
The product owner must be someone who can be responsible for ensuring a team produces a product that can be presented and market to business, clients, or anyone who wants the results of the project (the final buyer).
Product owners usually write down the requirements in connection with what you want from the product in the form of a story, then prioritize items in the manufacturing process, and put them into the backlog.
5. Create the initial product backlog
Backlog products are a list of wishes in the form of all user stories that are expected to be made and resolved in the project. The most important story must be at the top of the list, so the overall deposits are arranged regularly based on the order of interests of the story.
A savings usually contains 2 types of work items:
Epics – a high-level story that sketch is very rough without much detail.
Stories – More detailed requirements for what to do (maybe done).
Epics can usually be divided into several stories.
A story will usually be broken into several separate tasks so that the team can work and report the progress later. Stories can also have several types such as development, bugs, tasks, and others. New Stories can be written and added to the product backlog anytime and by anyone.
If an EPIC increases in priority, you should enter more detailed details so that the team can start working on it. The product owner is free to prioritize backlogs according to him.
Examples of Stories that can be developed into products:
- As a power user, I can specify a file or folder that will be backed up based on the file size, the date created and the date is modified.
- As a bookshop, I can read reviews of a book of choice to help me decide whether to buy it.
- A bank customer can replace the PIN
6. Plan and start your first sprint
Based on backlog priorities, the team now takes items from the list (usually from the top). The team then brainstorms and decides what and how much they can resolve in the upcoming sprint. This is called a sprint planning meeting.
As soon as the team agreed, Sprint began and the team could start working on the project.
7. Close the current and start the next sprint
If the end of the deadline has been reached and all the planned work is complete, depending on the team to decide whether the remaining work must be transferred to the next sprint or put back into the backlog.
Every team completes its task, the team is advised to do a retrospective where they discuss what works well and what can be fixed for the next sprint. After that, the Sprint planning meeting for the next sprint began and the process was repeated.
There is no limit to the number of sprints unless set by the deadline (based on a budget or time) or the entire backlog is complete. If none of these criteria are met, the sprint continues without a time limit.
Activities that must be done as part of Scrum
As part of Scrum, several activities must be done, namely:
1. Planning Meeting
A sprint planning meeting is the starting point of Scrum. This is a meeting where the Scrum team gathered; Working with the Product Owner and Master Scrum, the team chose the story of the backlog and brainstorm together. Based on the conversation, the Scrum group decided on the complexity of the story and decided which one had to enter the sprint.
2. Complete the job
Like the title, the team must complete work for the progress of the project. The people on the team worked on Epics or Story until they were finished and then they turned to the next one. Usually, Story is arranged on the board with separate steps, it is easy to feel how the sprint develops.
3. Daily Scrum Meeting
Through the Sprint cycle, every day the Scrum team meets a maximum of fifteen minutes (usually in the morning). 3 things will be discussed by each team member, namely:
- What did I do yesterday?
- What do I want to do today?
- Explain if the person has something that prevents them from completing their work that day.
4. Sprint review meeting
After each sprint, the team holds a Sprint Review Meeting to show work progress to product owners and other interested people. The meeting must display direct demonstrations, not a report. Product owners can verify Story according to their acceptance criteria.
5. Retrospective meetings
Retrospective meetings occur after a review meeting. The Scrum group met and talked about the following:
- Whatever happens well during the sprint
- Anything that doesn’t work as planned in Sprint.
- Lessons learned
- Action items that must be followed up.
From the discussion above it can be seen that Scrum is a good solution to support rapid project developments from almost all types of projects. This is very effective in ensuring the effectiveness of any organization.
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