Project Management is: aspects, stages, and purpose
In a company or business, Project Management is one of the very important aspects, especially in terms of various large projects.
For this reason, on this occasion we will discuss various things about Project Management in depth.
Understanding Project Management is
Quoted from the Official Investopedia Page, Project Management is a process or method of business in carrying out various project activities and shows.
In a project management, there are several processes that must be done, starting from initiation, planning, implementation, supervision until closing.
The thing that distinguishes Project Management with other management is in the time span made. Because, Project Management is needed when the company wants to run a project or just an event.
While management generally includes a variety of wider things and also the time span cannot be determined.
Those who have responsibility for the sustainability of the project and the things in it will usually be referred to as a project manager or project manager.
Project Manager is those given high responsibility and must pocket various skills, such as communicating, negotiating, and have qualified business knowledge.
Aspects that must be considered
In Project Management, there are several aspects that must be considered so that the project can run as planned. Quoted from the Project Management Institute page, there are at least 10 aspects that must be considered in the Project Management, namely:
- Project scope
- Human Resources
- Risk management
- Stakeholder management
From the tenth aspect above, the most important aspect is the scope of the project. Why? Because the aspect is the core of all the projects being carried out.
If there is a change in scope, then the time, costs and various other aspects will also have changed.
In addition, in this case, risk management is also needed, because the company must keep thinking about business aspects like the Return In Investment (ROI) on the project being carried out.
Approach in doing Project Management
Sourced from the Wrike page, there are two main approaches that can be used in carrying out project management, namely:
In the traditional approach, things that are done tend to be more fundamental by developing several industries such as manufacturing. Generally, many industries use this approach are those that produce a physical product, such as laptops, cars, smartphones, buildings, and other physical products.
When using this approach, each task contained in the project must be resolved in sequence one by one before doing other tasks.
- Critical Path Method
This approach is more or less the same as the waterfall approach, which is using a sequential approach. Project Manager can prioritize various resources that are being needed, and also duties or other jobs that are indeed more important in order to be done first.
Another job that might be able to hinder the project’s future.
- Critical Chain Project Management (CCPM)
This CCPM approach focuses more on resources that are needed in each task and also the work contained in the project.
Later, the Project Manager will identify the task with the highest priority level, then create a schedule for priorities that have been made. This is done to ensure that the main focus of the project can be done well.
Agile Approach In a Project Management will focus more on team collaboration rather than hierarchical structures.
This approach was made to work on Development software in 2001.
Unlike the traditional approach to the first point, the scrum approach will allow each team member to have a burden and responsibility that can be carried out by the Project Manager. Leading positions and facilitators in this approach are given by Scrum Master.
Kaban’s approach is almost the same as Scrum, the difference is the period or the time span of the work is more continuous.
- Extreme Programming (XP)
This XP approach is created specifically to work on engineering software. Approaches like this are very suitable for projects with clients who do not have knowledge of what is needed from the final results later.
Because by using an XP approach, a project manager will later conduct an experiment and also provide feedback to his client.
- Adaptive Project Framework (APF)
This APF approach is also very suitable for working on a more technology-based project and information that is indeed indeed requires a high level of flexibility and adaptation.
Stages in Project Management
When you want to do a project, of course there are various processes in it. These various processes must be led by those who are trusted as a project manager or project manager. Well, the stages that must be done in the Project Management are as follows.
1. Beginning (initiation)
The first process that must be done in the Project Management is project initiation. In this process, there are many variables that must be determined, namely project objectives, project scope, selecting project managers, risks that might appear, the budget needed, and the estimated greater timeline.
From the six variables above, the most important is the project objective, things to achieve, as well as the project scope. Why? Because the essence of the Project Management is ensuring that the entire process is done in the end in accordance with the initial goal.
2. Planning (planning)
After mentioning various types of variables are important in a project, then the next plan is planning. In this process, the project manager must be able to make a design related to the entire project, starting from the beginning to the end in detail.
Some examples like how many human resources are needed, how many external resources are needed, the detailed timeline, and the implementation plan
Well, when planning a project, the stakeholders will be included in consideration. Why? Because they must be involved in order to know other important things, such as risk and progress when the project is ongoing.
3. Implementation (Executing)
When the details related to planning have been made and also approved by the Project Manager and the stakeholders, the new project can be done.
In the process of implementation, the Project Manager will serve in ensuring that all things have been running in accordance with the timeline and predetermined budget.
Starting from choosing a qualified HR in working on the project, choosing a team leader, making a contract agreement with vendors, suppliers, and various other outsiders.
Project Manager must also ensure work in the field can run smoothly by choosing a suitable team and being able to maintain good communication with each team member and stakeholder.
With the many responsibilities, a Project Manager is expected to have sufficient levels of capacity, such as discipline, professional, communicating and leading the project well.
4. Supervision (Control and Monitoring)
When running a project, a Project Manager must be able to assess each progress that is in accordance with the plan. In addition, he also has to supervise to find out if there will be errors or activities that are not in accordance with the plan.
If necessary changes or improvements, both in terms of performance or implementation of the system, generally all these things will be found easily at this stage.
In essence, strict supervision is needed so that all things can be carried out in accordance with the plan.
5. Closure (closing)
When the whole process has been completed and approved by the stakeholder, the project can be declared complete. When doing the closing process, the Project Manager will complete the contract with various external parties that have previously been involved, making archiving on various important documents, and making project reports.
Even so, Project Management cannot be said to be completed. Because, there are still further processes, such as the process of maintenance and settlement on various problems that can arise. This advanced process remains in the scope of Project Management.
Project Management Destination
The activities contained in a project are basically different from the routine of activities carried out by a company. So, this will affect the management carried out by each project control holder.
Well, some of the main objectives of project management are to be able to manage risk, maximize the potential of each team member, making more appropriate planning, and utilizing every opportunity that exists, and also managing integration.
Thus the explanation of us is related to Project Management. So, we can draw the conclusion that the Project Management Project Management is a process or method of business in carrying out various project activities and the program.
There are several aspects that must be considered in carrying out project management, but the most important aspect is the scope aspect, if there are changes in the aspect of scope, then other aspects such as budget or budget project will automatically change.
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