PDCA is: understanding, phase, advantages and disadvantages
There are various ways in company management to be able to complete each other between one and more. One way is PDCA. So, PDCA is one of the management frameworks that companies can do to be complementary.
Well, in this article, we will explain completely the definition of PDCA, as well as the stages, shortcomings and advantages of one of these management frameworks.
Basically, PDCA stands for Plan, DO, Check ACT or in Indonesian is planning, work, checking and follow-up. The company’s management model was triggered by Walter Shewhart and developed by W. Edwards Deming with the aim of the process of repairing companies or individuals.
For this reason, this PDCA cycle is often called the Deming cycle, Shewhart cycle, or the control cycle. This management cycle is widely used in manufacturing companies, management companies, etc.
As the name implies, the PDCA cycle is a cycle that must be done repeatedly. This management model can be used to help the industry or company to get out of stagnation. In addition, this cycle is used to be able to realize a system that is always developing to get better.
To be able to understand this, you must know various phases that exist in this PDCA cycle.
Why should PDCA?
Other questions must arise in your mind, why should you use this management framework? Why should it go through various complicated processes if ultimately the same.
You need to know that it’s not just like that. But, actually the resulting end result is different, because PDCA is arranged so that it can produce an endless cycle with integral results in each cycle carried out.
Later, the cycle will make a job flow on a particular project that can be used as learning or literature for other projects.
Why? Because PDCA does not only facilitate plans and is also active, but also data and results so that it can be examined and analyzed anything that must be adjusted. This process is able to withstand and even close the possibility of the same error going on twice.
Four phases of PDCA
As the name implies, the PDCA cycle is divided into four phases, each of the fasts is interrelated. The four phases are Plan, Do, Check and Act.
Plan is a planning stage that starts with the identification of the problem by utilizing the technique of 5 w, which is what (what), who (who), when (any time), where (where), and why (why) which is then equipped with a root cause technique Analysis.
In this stage, you can make a hypothesis of the problem and the objectives you want to achieve so that the results can be realized.
In this second PDCA cycle, you must be able to start working on various things that have previously been planned. The work can be a small thing to measure the results of the previous solution that has been designed at the first stage.
In addition, this phase is also likely that there will be many problems that are not expected. For this reason, it is recommended that you plan on a smaller scale first in a controlled environment.
In order for this stages of doing this to be more successful, try to standardize so that all people involved in the process know for sure their duties and responsibilities.
In this phase check, you must do an intensive check. Reporting from the Kanbanize page, check is a phase that is most important to be able to provide plans that have been made, avoiding the second mistake, and running all stages to be more successful. Therefore, this phase must be done seriously and carefully.
As the name implies, check stages are carried out by auditing execution and monitoring whether the plan is in accordance with the initial design. Various problems that may arise in phase do will be evaluated in this stage and further must be eliminated.
This do and check stage can be done many times until the results are perfect.
At this stage, all the improved stages must be based on the evaluation of the DO and Check phase there are efforts in identifying problems in the implementation of existing plans. So, the Act phase is the last phase in the PDCA cycle. However, all of his stages will continue to repeat.
After this stage successfully passed, the PDCA model that has been developed can be used as a new standard within the company. When repeating the process, try to always do various improvements. After implementing PDCA, also sure you are always committed to always making continuous improvement in order to increase productivity and business efficiency.
PDCA’s advantages and disadvantages
Reporting from Lucidchart’s page, there are several advantages and disadvantages of using this one management model. Well, this advantages and disadvantages should always be considered before you use as a solution to your business.
1. The excess PDCA is
Basically, the excess PDCA is very much if done appropriately in finding certain jobs that fit the expectations of the company. Well, the following is the excess PDCA:
As described above, each stage or cycle in PDCA allows an increase and also improve for the future because it is done with a very organized concept.
With continuous implementation, it is appropriate and consistently carried out, of course, it will be able to provide opportunities related to control and analysis, so that every activity carried out will always be appropriate and can be monitored by every development.
It should also be underlined that PDCA must be done by those who are very competent and proactive.
- Easy to understand grooves
All flows that exist in PDCA are more static, but each stage is very easy to understand by many people. So that it makes it easier for management and companies to introduce and also implement it in the company’s operations.
In addition, the implementation process was quite significant. Therefore, this process is very well known among the company.
- Sustainable Business Development
The application of this PDCA can be done in all business lines because it is very easy to understand. The PDCA cycle allows an ongoing and precise increase because it can work cyclically.
Every part on the project in it will go through the same stage continuously to ensure the error can be corrected and also adjusted according to the current needs and situation of the company.
- Detect Risks from Early
When a plan has been set with a more structured method, then risk management control, negative impact, or various obstacles will be predicted or detected from the distance.
2. Deficiency of PDCA
PDCA is considered a static management framework, why? Because the flow in it is only struggling in the Plan Cycle – DO – Check – ACT, so it cannot be implemented on various projects that must be dealt with in parallel. If there is a change later, the process of change requires a very long time because it must return to the initial cycle.
- The process must be sequential
This concept also requires an ideal division and work environment in the company’s management. The process in it must be done according to the cycle. If there is a person who is not able to do his job well, then this concept will be in vain.
In addition, the next stage will also have a very impact if there are changes in the middle. So it will be difficult to make changes when they are working on.
- Implementation is not interconnected
At its implementation, many processes pass the ACT stages but are not done as they should. The implementation is not done actively so that when there is a new project, this method cannot produce results as before.
For this reason, PDCA must also be explained brightly at the beginning of its implementation to all the people involved, because it failed to understand the adverse impact on the project being worked on.
Based on the explanation above, we can draw the conclusion that PDCA is a framework or management method in which there is a plan-do-check-act cycle. Broadly speaking, this framework has its own advantages and disadvantages.
However, regardless of this, you must know and also understand the Suklus PDCA, especially for those of you who play a role in the company’s management section. So that the company can maximize the management process becomes superior.
When the company is an expert in maintaining the quality of its management, including its financial management, it is not impossible for the company to outperform all of its competitors.