G Suite: Complete Guide for Online Business
Are you looking for a solution to facilitate collaboration between workers for your business? Maybe an online program that includes email, cloud storage, and other tools and software that can help your project management? Have you ever heard of G Suite?
The origin of g suite
G Suite is a Google Tool that combines various features to help resolve productivity problems that are often faced by various companies and organizations.
In it, Google has several products for email, making documents, presentations, calendars, drives, and many more. G Suite is an application that combines Tools Project Management and communication.
G Suite was first launched on August 28, 2006, with the name Google Apps for Work. They also had time to become a Google Apps for your domain before finally being re-released by Google under the G Suite name.
As mentioned earlier, G Suite is a tool, software, and products specifically made by Google to support productivity and collaboration.
G Suite products
G Suite consists of Gmail, Hangouts, Calendar, and Google+ for communication; Drive for storage; Docs, Sheets, Slides, Forms, and Sites for Collaboration; As well as admin and vault panels to manage and manage users (users) and service.
Basic Plan G Suite consists of an email address with your domain, video and voice calls, calendar, 30GB memory, collaborative documents, spreadsheets, presentations, and sites, full control over security and privacy, and 24/7 support by telephone and email.
Business Plan G Suite adds Vault to Ediscovery and allows many additional special features, including advanced admin controls for drives, unlimited storage (or 1TB per user if less than 5 users) on drives, audits and reporting for content and distribution of drives, retention policies Message, and much more.
You must be familiar with this G Suite product. Gmail is one of the most popular email programs and is considered the best for corporate communication. With G Suite, you will get all Gmail features with your domain.
You can add your company logo on the left. Google can even store logs from email teams if you need it one day or delete the account if your employee device is lost or stolen. This is one of the advantages of using Gmail in the G Suite compared to a private Gmail account.
Google also redesigned its Google Contacts. Most likely you might rarely use it – instead, you will add contacts and complete it automatically in a new email directly from Gmail. Open the email, and Google Contacts already exists, show details and related info in the sidebar.
Google Calendar will certainly help you manage your work schedule. You can plan a meeting according to the schedule of all the people involved. You can also set the reminder so you don’t miss your schedule. Google Calendar also has the Google Tasks feature that you can use as to-do lists and help set your job list.
Google Docs, is one of the original G Suite features. Google Docs is a good Word Processor. This application can open Word files and have collaborative features that can facilitate your company’s editorial work.
Same with Google Docs, Google Sheets is an application used to process data. You can also collaborate and work in one sheet that is the same as your other team members. With 351 functions and various add-ons – which are included in Microsoft Excel, you don’t need to worry anymore to use Google Sheets.
If you need an application for a presentation, Google Slides is one simple way to make presentations on various topics. Maybe Google Slides is not as attractive as keynote or PowerPoint but Google Slides is very easy to use and you can access it anywhere as long as you have access to the browser.
You can add data to the Google spreadsheet manually, but you can also ask someone else to do it for you by using Google Forms.
This application uses the forum drag-and-drop feature to collect the data you need. When the new answer enters, they will be added to your spreadsheet automatically, ready to be analyzed later.
Need a quick way to store information or images that you find online, record a list of fast tasks, and do brainstorming the next project idea with virtual post-IT?
Google Keep is the right notebook application for it. One new addition to G Suite, keep is a great tool for writing a brief note about whatever you need to remember.
You must have been familiar with Google Drive. You can save all documents and data for your team in the same place. With G Suite, you get 30GB of storage per person.
You can also get Unlimited Storage in G Suite by paying the US $ 10 per month for every person. Google Drive makes it easy for you to save and share your files with your other member team.
Google Sites is a Google application that you can use to create personal websites and for your business, for personal and corporate purposes. You can easily add text, photos, and videos to your page. You can also directly double the existing Google Files to display your work quickly and easily.
Gmail is indeed a communication platform that is quite effective. But sometimes you need information as soon as possible from your team members. Google Hangouts help you to communicate more efficiently through Voice calls or Video calls.
You can do it with all your team members. In addition, Google Hangouts also has the features of the hangouts chat, if you don’t want to do voice or video calls.
Admin g suite.
To arrange everything, you will get access to the G Suite Admin, a control panel for your company’s Google application. That’s where you will set up your account, add new users, and keep your business account safe.
Here you can turn off the application that you don’t need your company, track how the G Suite is used by your team, and managing devices and users if needed. This is the tool you need to manage company email and other G suites applications.
With 10+ work applications specifically designed to help your company work more efficiently, G Suite is one of the most important series of software that you can use to facilitate the flow of your business work.
All you need to do is make one G Suite account for your company, adjust it to the way your team works, bring your data, and make everyone work together in one place.
Instead of requiring all teams to manage your company’s IT, anyone can use the G Suite and get email management and enterprise-class documents for their company.
How? Are you interested? If yes, we will discuss how to start using a g suite for your business.
Price of G Suite.
Before you start, maybe you are wondering if the g suite is free or not?
To use the G Suite, you need to pay as much as the US $ 5 per month per person for your team. This is a Basic account that will give you access to all applications and Google Tools, Gmail accounts with your company domain, and 30GB of storage per person. This plan also includes 24/7 online support and by telephone.
If you need greater memory, archive, and retention policies for email and audit reports to see what your team has done in G Suite, they also offer a business plan at a price of US $ 10 per month per person. Every team of your team will get Unlimited Storage and Archive for everyone.
To try, they also give 14 free trial days before you choose which plan is more suitable for your team’s needs.
Create a G Suite account
Ready to create a G Suite account owned by your company? Just click the Get Started button on the G Suite site. Enter your company name, and select the number of employees owned by your company. Don’t worry – you can always add more people if the number of your team increases.
Then, select your company location for local and billing purposes, and enter the current email address – may be a Gmail account you have used. Google will send your account info after you register to the email address.
You can then enter your current domain name, or search for a new domain name that will be used with G Suite if you don’t have it yet. Google charges $ 12 / year for the .com domain name.
After that what you have to do is create your own G Suite account. Enter the name and email address that you want to use for yourself with your domain, along with the word password for your new G Suite account. You will use this email address and password to enter any Google application in the future.
Google will then give you a telephone number to contact Google’s Advisor and let them guide you through the steps to set up your G Suite account. It’s not a difficult step. So, if you feel comfortable managing your domain name and website, you should prepare your suite.
Click Next, and you will see the G Suite setup screen. It makes the rest of your account settings as simple as filling out the Google Form.
Add G Suite users
The first step is to add your team to G Suite. You can add it by entering your team’s member name and enter the email address you want to give them. You can also add this later through the G Suite Admin setting.
After you enter the name and email address, check the box I Added All Current users, and the G Suite will show the email template that will be sent to each new user. You also need to enter emails that are now used so that Google can send information to them.
Verify your domain name with G Suite
The last thing you need to do is verify the domain name and set the DNS server to send your company’s email to Gmail in your G Suite.
First, verify your domain. Google will detect where your domain is at the host if they can, and they will provide a link to log in to the domain management page. One of the easiest ways to verify your domain is to add a meta tag to the header section of your website or upload HTML files to your website server.
The first choice is easy if your site is supported by WordPress. Just open your site admin page on yoursite.com/wp-admin, then click Appearance -> Editor in the left menu, then select the header on the file list on the right. Add meta tags before the tag </ head> in the code editor, and save your changes.
Then, you have to finance with the DNS settings to get Gmail email in your domain. You can also add extra notes to verify your domain at the same time if you don’t want to add a new meta tag to your site.
For that, go to the domain name registrar, the best web hosting account you use, or setting your server, and look for your domain name settings. If you use shared hosting or VPS, you will find this setting in cPanel – and cPanel has a special DNS setting page.
Add the DNS settings that google shown on your G suite setup page, and save the changes. You can then tell Google to verify your domain, and this will start doing it – with a counter-time counter backward until your account is ready.
Note: DNS changes can take up to one day to be distributed through the internet, so you might want to wait about one day before you start relying on your new email address.
Manage your G Suite account
And Voila! You now have a Gmail account on your domain and access to all other Google applications. If you have added your team members, you can stop here. The G Suite will keep Gmail, Google Drive, and your account without you every stranger to set it.
If you want to change your team settings and adjust the g suite for your team, go to the g suite admin with your new company email address. You might want to check profile settings first because that’s where you can set a company name, language, time zone, and other local settings. You can also upload your company logo to replace the Google logo in each Google application.
Add users to your account
Still, need to add team members to your G Suite account? You will find a link to do that on the veranda admin g suite you – or can open the users setting page to add users from there. You can add people individually, as you do in the initial setup.
The best choice is to add some users at the same time. Google includes a spreadsheet file that you can download and add all usernames, email addresses, and other contact info at once. Save the file, then upload it back to the G Suite admin – and within a few minutes, Google can add as many people as possible to your team according to your needs.
New users will become standard and non-admin users by default. If you want to add another admin user that can help you manage G Suites, just open the users g settings your Suite and select the team members you want to make the admin.
Click Show More on their setting page, select Admin Roles, then click Manage Roles. There, you can set it into an admin, with the right of the account you need to have their account.
In just a few minutes, you will have Gmail and all Google Apps in your company domain, complete with additional features to help you work together as a team.
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